Changing Which Meetings Jamy Will Join

Learn how to set Jamy’s general calendar rules so the bot joins the right meetings automatically. If you want to change one meeting at a time, see: Changing Meeting Status in the Calendar View.

Written By Jamy

Last updated 6 days ago

Global rules vs one meeting

Method

What it does

Where

General configuration (this article)

Default rule for meetings from your connected calendar

Calendar page or Settings → Calendar

Per-meeting Process toggle

Override for a single event

Calendar → click a meeting

Set the global rule once, then use the Process toggle only for exceptions.

Before you start

  1. Connect Google Calendar and/or Outlook Calendar to Jamy.

  2. Open Calendar: https://app.jamy.ai/calendar

You can also manage this under:

Change join rules from the Calendar view

On the Calendar page (near the top, with Add Meeting):

  1. Find the label Jamy will join:

  2. Open the dropdown.

  3. Choose one of the ready-made options (listed below).

  4. The setting saves automatically. You’ll see a confirmation such as Preferences updated.

You can also see which calendars are connected:

  • Connected calendar

    • Google: your Google email (if connected)

    • Outlook: your Outlook email (if connected)

  • Click the edit (pencil) icon to go to Integrations and manage the connection.

Out-of-the-box options

Option

Jamy will join…

All meetings

Internal and external calendar meetings

All meetings you have accepted

Only events you’ve accepted (RSVP confirmed)

Internal meetings

Meetings with people inside your organisation / domain

Meeting you are host

Only meetings where you are the host

External Meetings

Meetings with external participants

When to use each

If you want…

Choose

Maximum coverage

All meetings

Avoid unaccepted invites

All meetings you have accepted

Only team syncs / internal stand-ups

Internal meetings

Only calls you organise

Meeting you are host

Only client / partner calls

External Meetings

Change join rules from Settings or Integrations

Settings → Calendar

  1. Go to Settings → Calendar.

  2. Connect Google and/or Outlook if needed.

  3. On a connected calendar card, open Jamy will join.

  4. Pick an option — it saves when you select it.

  5. Use Disconnect if you need to remove that calendar.

Integrations

  1. Open Integrations (or click the pencil next to Connected calendar on Calendar).

  2. Manage Google Meet / calendar connections and join preferences there.

What still needs to be true for Jamy to join

Even with a matching join rule, a calendar meeting usually needs:

  1. To exist on the calendar connected to Jamy

  2. A valid meeting link (Meet, Zoom, Teams, Webex, etc.)

  3. At least two participants (for calendar-synced events)

Meetings that don’t qualify may show as Not to be processed (grey) on the Calendar.

Manual / instant meetings (via Add Meeting) mainly need a valid meeting link and are not limited by these calendar join presets in the same way.

After you change the rule

  1. Check upcoming events on Calendar.

  2. Blue (To be processed) ≈ Jamy plans to join.

  3. Grey (Not to be processed) ≈ Jamy will skip.

  4. For a one-off exception, open that meeting and use Process meeting.

Tips

  • Prefer a stricter global rule (e.g. Accepted or External) and turn Process on for rare exceptions.

  • After connecting a new calendar, confirm the Jamy will join dropdown is set as you expect.

  • Rename your bot under Settings → Meeting Bot so attendees recognise it.

  • Join rules apply to calendar auto-join. Instant/manual meetings and notes@jamy.ai invites are separate paths.

FAQ

Related articles

  • Changing Meeting Status in the Calendar View

  • What does the Calendar View show?

  • Connecting Jamy to your Meetings

  • Meeting Bots (AI Notetaker)

  • Configuring Notifications

Summary

Use Jamy will join on the Calendar page (or Settings → Calendar / Integrations) to set a default rule: all meetings, accepted only, internal, host-only, or external. Changes save when you select an option. For a single meeting, override with Process meeting. Check the Calendar colours to confirm what Jamy will join next.